Guests & Private Parties

Maximum Ten Guests Per Family, Per Day, Without Pavilion Rental

Woodbrooke Hills members may bring up to ten guests for the nominal charge of $8 per guest, per day.  Any guest passes previously earned or purchased will remain in good standing on each bondholder’s account.  Guest passes will be charged for all guests, regardless of age.  More than ten guests will require a pavilion rental, which accommodates a maximum of 75 guests.

Guest Regulations

Members must be present with the guests at all times. When the member leaves the guest must leave with them.

Guest Passes, Nanny Passes, and Fees

Individual guests are assessed a fee of $8 per day.  Guest passes do not expire and will carry over to the next season if unused.  For a nanny pass, members must enroll nanny as part of their online account and pay a fee of $100 for the season.  This allows the nanny the use of the club only when the member’s children are under their care, or when the nanny is in attendance with the family. 

Please contact to add a nanny’s name to your membership record in the club database.

Private Party Regulations

  • A party is considered a private party when a member is interested in reserving the party pavilion.
  • Members entertaining more than ten guests will always require a pavilion rental.
  • All parties may be reserved via email ( or in person with the Club Manager.
  • All parties will be assessed a minimum three-hour charge.
  • Pavilion may not be reserved when there are swim team, tennis team, or club functions.
  • There is a party ratio requirement of one adult for every five children under the age of 14.
  • Additional guards are provided for pool safety only and are not party assistants.
  • Reservations are required at least one week in advance.
  • Payment in full is required at the time of reservation.
  • Payment is refundable less a $100 cancellation fee to your online account.
  • In the event of inclement weather or non-functioning pool conditions, the club manager reserves the right to cancel the party. If the party is cancelled by the club manager, a full refund will be given or the host offered an opportunity to reschedule the party.
  • Party hosts are expected to set up and clean up after the party.  Any additional cleaning service forced upon club staff after a pavilion event may cause additional fees to be incurred by the party host.  Non-payment of these fees may result in membership suspension.
  • All non-member guests must sign a liability waiver at the front desk.
  • All general club and pool rules apply.
  • Parties are limited to serving beer and wine only as alcoholic beverages.
  • Hosts may bring in additional seating, tables, or accessories at their own expense. Pre-approval by club manager is required.

Private Party Fees

Pavilion Party: Accommodates up to 75 attendees. This is the count for the entire party attendance, not the number that will be in the pavilion at any given time during the party.  Rental includes the full pavilion including grills, and pool, tennis court, and bath house access.

Two three-hour blocks are available, from noon to 3pm and from 4-7pm, for a flat rate of $300 per block.


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